James Square AGM 2026

Meeting held

The James Square Annual General Meeting was held on Thursday 4 June 2026 at 7:00pm via Microsoft Teams.

Review the meeting documents and updates below. Official minutes will be added once available.

Owner notice

🗳️ AGM 2026 Owner Voting Now Open

Myreside Management has emailed proprietors the AGM voting documentation following the 2026 AGM. Owners should read the documents in full before voting.

Completed voting forms should be returned directly to Ania Jennings at Myreside Management according to the instructions in the email.

Voting Deadline

Monday 13 July 2026

Voting summary

Proposals currently open for owner voting

The cards below provide a plain-English summary only. Please use the official Myreside email for the complete proposal documents and voting instructions.

👥

Committee Constitution

Owners are being asked to vote on whether to adopt the proposed Committee Constitution for James Square.

The proposed constitution would create a formal framework for the James Square Proprietors' Association Committee.
Its aims include improving owner communication, working alongside the factor, improving transparency, encouraging long-term planning, and strengthening owner representation.
The committee would not replace the Deed of Conditions or remove individual owners' rights.

🏢

Building Survey & Planned Preventative Maintenance

Owners are being asked to vote on commissioning an updated Building Survey and Planned Preventative Maintenance report.

The purpose is to establish the current condition of the development and plan future maintenance in a structured way.
Total survey cost: £80.38 per property
Proposed sinking fund contribution: 50%
Estimated owner contribution: £40.19
This would allow Myreside to prepare a prioritised future maintenance programme.

🏊

Swimming Pool & Gym

Myreside intends to commission an independent safety inspection and operational risk assessment for the pool and gym facilities.

Myreside intends to commission an independent RLSS UK safety inspection and operational risk assessment.
The findings would be reviewed alongside F3 Surveyors' recommendations.
Localised repairs may be undertaken where appropriate, and larger repair works may progress if recommended.
The current proposal is to help determine the safest and most practical route to reopening the pool.
Owners are not currently voting on a full refurbishment of the swimming pool and gym. Any longer-term refurbishment proposals would be presented separately if progressed.

Please Check Your Email

Official voting documents, voting forms and full proposal details have been emailed directly to proprietors by Myreside Management. This website provides a summary only.

Owners should refer to the Myreside email for the complete documentation and voting instructions.

Check your junk/spam folder.
Contact Myreside Management if you believe you should have received the email.

Meeting details

Date

Thursday 4 June 2026

Time and format

7:00pm via Microsoft Teams

A summary of discussions, decisions and agreed actions will be published once the official minutes are prepared and circulated.

AGM update

The AGM has now taken place. The full minutes will be made available and shared with owners soon.

Documents

Open the AGM agenda and factors report below.

AGM AgendaFormal meeting agenda and discussion items.Factors ReportMyreside Management update on finances, repairs and current priorities.

Meeting summary

AGM Summary – 4 June 2026

The main discussion points from the AGM are summarised below.

Fior Update: Incomplete handover, around £7,000 additional owner payments identified, ongoing reconciliation and return of outstanding funds.
Trinity Sinking Fund: Myreside recovered £25,661 from Trinity Factors, held on behalf of James Square owners.
Pool, Gym & Sauna: Facilities remain closed, RAAC ruled out, repair/refurbishment options discussed, no decision made.
Building Survey: Myreside proposed updating the development-wide condition survey.
Future Repair Funds: Block-specific repair funds discussed.
Committee Growth: Owners volunteered for committee/block representative roles.
Caretaker & Estate Management: Support for recognising Jimmy’s contribution, with cleaning/grounds/communal-area concerns to be reviewed.
Future Consultation: No major expenditure decisions were made; owners will be consulted and asked to vote once further information is available.

Full minutes will be made available and shared soon.

Agenda Summary

Key items listed for discussion included:

Previous factor update
Development finances
Sinking fund balance
Outstanding debts
Committee members and block representatives
Swimming pool repairs and refurbishment
Building condition report
Building repair fund restart
Tree pruning
Caretaker salary
Council tax banding

Factors Report Highlights

The factors report included updates on:

Myreside Management taking over management on 1 February 2026
Building insurance and claims process
Myreside owner portal
Electricity account transition and meter readings
Roof, gutter and downpipe works
Proposed updated external building condition survey
Pool closure, safety review and repair options
Confirmation that RAAC was not found in the pool structure
Communal repairs, cleaning and grounds maintenance
Fire safety inspections
Development debt position
Sinking fund position, including Trinity transferring £25,661.81 on 7 May 2026

Meeting minutes will be published once available.

Voting closes on Monday 13 July 2026.

Owners should ensure completed voting forms are returned directly to Ania Jennings at Myreside Management before the deadline.

Questions?

Owners should contact Ania Jennings at Myreside Management for questions about AGM voting documents or if they have not received the email.

Future consultation

Owners will be consulted on pool facilities, the updated building survey, repair funds and significant projects once further information is available.

AGM Follow-up Comments

Owners can share follow-up comments or questions after the 4 June 2026 AGM. All comments are visible to the community.

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